Tuesday, April 30, 2024 is the last day to submit requisitions for the 2023-24 school year.
Friday, May 17, 2024 is the last day to submit non-PO AP invoices and expense reimbursements for the 2023-24 school year.
These deadlines apply to all schools and offices and all funds.
An exception form must be submitted if an unexpected expense arises after the deadline. This applies to all non-PO AP invoices, expense reimbursements, and requisitions.
Requesting an exception:
Exceptions will be considered under certain limited circumstances, which are listed on the exception form.
- To submit an exception for consideration, complete the ‘Exception Request for POs, Non-PO AP Invoices and Expense Reimbursements’ form. Please keep exceptions to a minimum.
- You must indicate why you did not submit the requisition, Non-PO AP, and expense reimbursement by the deadline.
- Send the form for approval/denial to Sridevi Veeramachaneni, Director of Accounting, at sveeramachaneni@bcps.k12.md.us.
Other key deadlines:
- All requisitions must be fully approved and in procurement’s queue by Friday, June 14, 2024.
- All Non-PO AP forms, expense reimbursements, and invoices must be submitted to AP by Monday, June 17, 2024.
- Travel or reimbursement expenses that occurred in June must be submitted to accounts payable within 30 days of the date of the expense/travel.
- If a PO has been created for an invoice in FY24, the funds from FY24 will be used, even if the invoice is paid in FY25.
Confirming POs
All FY24 confirming POs submitted after the cut-off dates will be rejected and processed using FY25 funds.
All confirming POs using grant funds will be denied if submitted after April 30, 2024. Carryover grants will be handled as usual, with the exact budget string used across years and funds available until the completion of the grant.
If you miss any of these deadlines but have significant costs related to FY24 expenses, please contact sveeramachaneni@bcps.k12.md.us, for further discussion by July 15, 2024.
Thank you in advance for adhering to the cutoff dates to ensure an orderly closing of the fiscal year.
Associated Grants Deadlines
Please see important, quickly approaching dates and deadlines for CPG (5523.24) related expenses. There will be no extensions to these deadlines.
- February 28, 2024 - deadline to enter all requisitions in Fusion
- March 8, 2024 - deadline to enter budget amendment requests
- March 31, 2024 - deadline to resolve and resubmit previously placed rejected requisitions
- May 15, 2024 - deadline to submit PSTARs for stipends/temps
- Last Day of School - deadline for items/services to be provided on CPG
Additionally, due to the procurement deadlines mentioned above, the Title I (4501.24) window will be impacted. While the deadline to enter requisitions is August 15, 2024, these funds will be available until the April 30 deadline for all requisitions and not again until requisitioning opens again for the new school year. Please plan ahead and place requisitions as soon as possible.
Please reach out to your designated Title I Staff Specialist or email the district's Title I Coordinators, Matt Malone (mcmalone@bcps.k12.md.us) or Megan Kashdin (mkashdin@bcps.k12.md.us) with any questions or for additional support in spending.